Summary of China Document Authentication Services

Chinese Visa Express provides authentication expediting services to U.S. citizens and foreign nationals on documents that will be used internationally. Authentication ensures that the requested information will serve in the interest of justice and is not contrary to U.S. policy. Common documents for authentication include:

    • Single Status
    • Marriage Certificate
    • Birth Certificate
    • Powers of Attorney
    • Adoption Papers
    • Articles of incorporation
    • Company bylaws
    • Diplomas
    • Distributorship agreements
    • Good standing certificates
    • Home studies
    • Letters of reference
    • Trademarks
    • Transcripts etc.

 

Instruction for China Authentication of Documents

Please follow the requirements below before sending us your document(s) for international authentication. After you read all the instructions, call toll free:  1-888-647-6801 with any questions and to place your order.

1. DOCUMENT TO BE AUTHENTICATED

  • The document, all seals and all signatures must be originals.

 

2. NOTARIZATION OF DOCUMENT

  • Your document has been acknowledged before a notary public. (For personal documents)

 

3. LOCAL/STATE/ COUNTY CERTIFICATION OF DOCUMENT

  • Your document must be certified by the county clerk of the court in which the notary is commissioned. (This can be waived if the authority in item below will certify to the notary.)
  • Your document must be certified by the Secretary of State of the State in which the document is executed.
  • If you can sign for a document, then a local public notary can notarize it. If your document is issued by the state such as adoption, birth, death, and marriage certificates then proceed to step 4. Your county’s authentication office can certify the document by placing a cover sheet on the document, making it a true signature of the notary. (Please call us for any questions.)

 

4. AUTHENTICATION BY SECRETARY OF STATE AND AUTHENTICATION BY US DEPT. OF STATE

  • Go to your state’s Secretary of State Authentication Office to process your documents by walk-in or mail. We recommend calling us before sending your documents.
  • Processing may take up to a week depending on the shipping details. Also, you must authenticate your document at the Department of State Authentication Office before the Chinese Embassy can certify it. Authentication Office is open for pick-up/drop offs only, 8AM to 9AM Mon. – Fri. (excluding federal holidays).
  • This will take 4 Four business days to complete after you submit and are limited to 15 documents per day.

 

5. THE CHINESE EMBASSY AUTHENTICATION SECTION

 

  • For documents to be taken to Chines Embassy please fill out Form G-1. As soon as State Department releases your document to us we submit it to China Embassy the same day.
  • Once it is completed, the finalized document will be sent back to the address provided in order form in item 8 below.

 

6. FOREIGN LANGUAGE DOCUMENTS

  • All documents in a foreign language must be accompanied with a certified (notarized) English translation.

 

7. PROCESSING TIMES and PRICES / FEES

  • Processing is usually 5 business days for China regular service. We move as quickly as soon as documents are received.

 

Chinese Embassy Fees included below in Authentication
Processing

# of Docs

Regular

(10 Days)

Expedited

(We will try our best possible) (7-9 Days)

Civil

Commercial

Civil

Commercial

1

$100.00

$150.00

$120.00

$165.00

2

$135.00

$180.00

$185.00

$235.00

3

$195.00

$240.00

$245.00

$295.00

4

$280.00

$325.00

$330.00

$380.00

Fed EX , USPS or UPS 

Shipping and Handling:  $29 fee

 

US Dept of State Fees& Chinese Embassy Fees included below in
Authentication Processing

# of Docs

Regular

(14 Days)

Expedited

(We will try our best possible)(8-10 Days)

Civil

Commercial

Civil

Commercial

1

 $175.00

 $200.00

 $200.00

 $250.00

2

 $235.00

 $300.00

 $285.00

 $335.00

3

 $295.00

 $340.00

 $345.00

 $395.00

4

 $380.00

 $425.00

 $430.00

 $480.00

Fed EX , USPS or UPS Shipping and Handling:  $29 fee

Note: All consulate and other Embassies fee are included in above fees.

8. ORDER FORM

  • Print and fill out our Document Authentication Order Form and include it with your documents. Alternatively, you can call one of our China Visa Express document authentication agents at 1-888-647-6801

 

9. PAYMENT:

  • Make personal check, money order, cashier’s check payable to “CHINESE VISA EXPRESS“. Please see fees table above.

10. PAY BY CREDIT CARD METHOD:

  • If you decide to pay by Credit card please call us or email us and we can invoice and you can pay by Credit Card.

11. SEND YOUR DOCUMENTS TO:

  • Chinese Visa Express 1030  15th Street NW, #378- B1  Washington D.C. 20005  (Attention Cathy)

Authentication Material Checklist

checkmark og Original Signed document

checkmark ogNotarized document by the county clerk and cover sheet

checkmark ogG1- form for (China Embassy only)

checkmark ogCheck payable to Chinese Visa Express

checkmark ogOur Document Authentication Order Form

checkmark ogCopy of all your documents